Protect and Control Dash Admin Guide

Overview

Reviewing permissions on company documents before and after rolling out Dash to your employees adds a layer of security to your company information.

Security is one of the main pillars of Dash for Business, and the built-in content visibility and remediations should be a key step in your Dash rollout. Dash data access governance currently supports Google Drive, Microsoft OneDrive, Sharepoint and Teams documents, and Dropbox, with more to come.

Below, we’ll walk you through exactly how to use the Dash for Business data access governance capabilities in the Protect and control section of the admin panel. In this guide, you’ll learn more about how data access governance works in Dash and how you can use it to secure company information.

Dash data access governance overview

Data access governance for Dash provides administrators with complete visibility, remediations, and a full action history log of changes made.

Before the rollout of Dash, understanding item permissions is a crucial step to ensure a successful rollout.

With Dash security features, you can view all document permissions across connectors. You can review documents that may have been shared internally, externally, or with open links.

Actionability

Once you’ve reviewed and confirmed document permissions, the next step is to take remediation actions to remove unnecessary or unauthorized access.

Actions that can be performed include removing external sharing access and permissions.

Action history

As actions are performed, administrators can review an action history to see remediated items and their status.

Protect and control overview

Dash's Protect and control area provides complete visibility of document permissions across applications. You can access it by navigating to the admin console, where you can find a section called Protect and control within the Dash products menu.

The Protect and control section displays document permissions across any data access governance applications you've connected.

Table

The Protect and control table provides more information about the items in your Workspace, including ownership information, document details, and sharing permissions.

Preset filters

The preset filters are designed to provide you with quick and easy access to standard document permission-sharing groupings. Here, you can quickly view items with a particular type of internal or external sharing.

Filters

The filters area allows you to granularly select the specific criteria by which you'd like to filter the table of results. Using filters in Dash can allow you to fine-tune the criteria of the documents you're trying to remediate. Whether an item has external sharing access that needs to be reviewed by the owner, using filters can help get you started. Filters can help you narrow down based on a document's last modified date, type, the application it's in, who it's shared with, and more.

Viewing additional item details

Administrators can view more information about a specific item within the Protect and control section. To view more details about an item, click on its name in the list of results.

• Once clicked, a drawer will open up on the right side.
• The drawer provides additional information about the item. In the item drawer view, you’ll see details such as owners, age, last modified date, and more.
• Below the details section, you'll see an accounts section, which shows you more information about the accounts that have access and whether they're internal or external.

Remediation actions

As you review permissions, you might notice specific external access issues you want to remediate. A number of remediation actions can be performed right from Dash. Actions are supported for modifying permissions on a single item or across many items at once.

Action history

After you perform remediation actions in Dash, you can view the status of those actions by navigating to the Action history section. This section will allow you to see all actions and review exactly what permission changes were and weren’t successful.

Viewing an Action history entry

Each Action history entry is clickable so that you can see exactly which items had permission changes and which did not.

To quickly view an Action History entry, click on the description of any action history entries.

• Once clicked, a drawer will open up on the right side.
• Additional details will be displayed, such as who performed the action and the details of the action taken.
• Below the details section, you will see more information about all items that were part of the action taken. Here, you can see if the item(s) in the action were completed successfully or if there were any errors. Items with errors will list the item name and send an error message.