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How to Setup the Dropbox Dash Connector for Microsoft Outlook

Overview

Users can connect their Microsoft Outlook account to Dropbox Dash, allowing them to access and search all of their Microsoft Outlook content directly within Dash. This integration requires OAuth authentication to ensure that Dash only retrieves information relevant to the user’s data, giving them full control over what Dash can access. Dash strictly adheres to the OAuth model, meaning it only accesses the data users specifically permit.

Users can only connect to Dash if the integration has been approved and enabled by their Dash admin.

Team members must authorize access for Dash to connect.

Integration features

For Microsoft Outlook, Dash will capture the following details:

Items
How Dash uses the items
Events
Calendar events for Outlook Calendar. Dash gathers basic event information such as date, event title, location, and attendee list to power event search and the calendar widget.
Messages
Email messages for Outlook. Dash gathers basic email information such as the sender, recipient, subject line, body text, timestamp, and attachment names.
Files
Attachments associated with email messages and calendar events. Dash gathers basic information about the file such as the file name, size, and file type for search capabilities.
Contacts
Contact information managed in Outlook. Dash gathers basic contact information such as the contact name, email, and profile image to enhance email and calendar search capabilities.

API usage

When connecting Microsoft Outlook with Dropbox Dash, Dash will request the following authorizations:

Authorization request
Purpose of the request
Have full access to your calendars
Allows Dash to read, update, create, and delete events in your calendars.
Read your mail
Allows Dash to read email in your mailbox.

Crawling strategy and performance

  • Content sync begins immediately after establishing a connection, to ensure you can start searching right away, prioritizing the most relevant data.
    • “Recent/latest items" refer to content that a user has interacted with through actions such as preview, upload, create, comment, open, modify/update, share, and shared-with-me.
  • Incremental sync occurs every 15 minutes.
  • The Dash Connector syncs content from the past six months.

User requirements

The user must have a Microsoft Outlook account to connect to.

How to connect Microsoft Outlook to Dropbox Dash

  1. Open Dropbox Dash.
  2. Click Apps near the bottom of the left sidebar.
  1. Scroll down to the section All and find the Microsoft Outlook app.
  2. Click the “+” (plus symbol) on the right to connect the app.
  1. You’ll be prompted to sign in to your Microsoft Outlook account. Enter your login credentials, or select an account to connect to Dash.
  2. You’ll be presented with the permissions required by Dash. Click Accept to continue.
  1. If the connection’s successful, you’ll see a message at the bottom of the page, confirming that Microsoft Outlook was connected.

Connected apps

  1. To check your connected apps, open Dropbox Dash.
  2. Click Apps near the bottom of the left sidebar. You should now see Microsoft Outlook under the Added section.
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