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How to Setup the Dropbox Dash Connector for Gmail

Overview

Users can connect their Gmail account to Dropbox Dash, allowing them to access and search all of their Gmail content directly within Dash. This integration requires OAuth authentication to ensure that Dash only retrieves information relevant to the user’s data, giving them full control over what Dash can access. Dash strictly adheres to the OAuth model, meaning it only accesses the data users specifically permit.

Users can only connect to Dash if the integration has been approved and enabled by their Dash admin.

Team members must authorize access for Dash to connect.

Integration features

For Gmail, Dash will capture the following details:

Items
How Dash uses the items
Messages
Email messages for Gmail. Dash gathers basic email information such as the sender, recipient, subject line, body text, timestamp, and attachment names.
Contacts
Contact information managed in Gmail. Dash gathers basic contact information such as the contact display name, email, and profile image to enhance email search capabilities.

API usage

When connecting Gmail with Dropbox Dash, Dash will request the following authorizations:

Authorization request
Purpose of the request
Read emails and settings
Allows Dash to read email messages. This enables Dash to search through your emails.

Crawling strategy and performance

  • Content sync begins immediately after establishing a connection, to ensure you can start searching right away, prioritizing the most relevant data.
    • “Recent/latest items" refer to content that a user has interacted with through actions such as preview, upload, create, comment, open, modify/update, share, and shared-with-me.
  • Incremental sync occurs every 15 minutes.

User requirements

The user must have a Gmail account to connect to.

How to connect Gmail to Dropbox Dash

  1. Open Dropbox Dash.
  2. Click Apps near the bottom of the left sidebar.
  1. Scroll down to the section All and find the Gmail app.
  2. Click the “+” (plus symbol) on the right to connect the app.
  3. You’ll be prompted to sign in to your Google account. Enter your login credentials, or select an account to connect to Dash.
  1. Click Continue to sign in to Dropbox Dash.
  1. You’ll be presented with the permissions required by Dash. Click Allow to continue.
  1. If the connection’s successful, you’ll see a message at the bottom of the page, confirming that Gmail was connected.

Connected apps

  1. To check your connected apps, open Dropbox Dash.
  2. Click Apps near the bottom of the left sidebar. You should now see Gmail under the Added section.
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